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Unique ID:
#1829
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Price:
$
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Location:
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Posted on:
31st of May 2014 at 6:36 AM
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Expires in:
Expired
Full Time Office Manager / Administrative Assistant (santa clara)
© craigslist – Map data © OpenStreetMap
4701 Patrick Henry Dr.
(google map) (yahoo map)
compensation: Negotiable based on experience
Position: Full Time Office Manager / Administrative Assistant
Hours: M-F (8:00 am — 5:00 pm)
EDA Direct is a small but quickly expanding software company, located in Santa Clara off Great America Parkway and Patrick Henry Dr. near 101.
We are looking for a dynamic full time Office Manager/Admin Assistant to join our fast growing team! We are a sales office, so you will be playing a key role the company’s day to day operations. You will be responsible for overseeing that all process’ run smoothly with regards to order processing and general office management. You will also be relied on for support of sales, some marketing, and accounting.
The ideal candidate is someone who is driven and motivated with a “go getter” and “can do” attitude, organized, quick learner, great communication skills, and someone who is not afraid to wear multiple hats within the company. This position requires a great deal of responsibilities, but in return will give you experiences none like any other company. Some office management is preferred but not required, as long as the individual is willing to take on the responsibilities head on and contribute to the company.
This position is ideal for newly college graduates with some experience in an office setting.
Primary Responsibilities
• Organize, process and enter orders into SAP System
• Ensure that all orders are fulfilled and delivered (via email), follow up with vendor if necessary
• Manage of CRM (Salesforce) database
• Provide support to CEO, Sales Manager, Sales Reps, Engineers, and Accountant
• Arrange all travel arrangements as needed
• Organize and maintain accounting documentation including invoices, expense reports, and AR
• Prepares and sends out monthly statements and bills timely. Calls to follow up with clients regarding collections and questions.
• Coordinate and manage all logistics for events, meetings, webinars and training (sign in sheets, badges, training room set up, etc.)
• Communicate and coordinate with vendors
• Maintains clean and well-organized conference rooms and common areas.
• Deposit checks
• Data entry
• Maintain company documents
• General office duties: Filing, correspondence, handle multi phone lines, supply procurement, calendar management, shipping and mail distribution, marketing events, and other duties as assigned.
Attributes and Skills
• High energy, positive attitude, and loves to smile
• Great team player
• Self-starter, will always find something to do even while times are slow
• Able to multi task effectively while keeping calm and collected during hectic and urgent times
• Able to organize, prioritize, and meet specific deadlines if given.
• Excellent verbal and written communication skills
• Creative thinker and problem solver
• Attention to detail
• Willingness to learn new things
• Not afraid to take on new tasks
• Prompt responses to requests and emails
• Proficient with Microsoft Excel and Microsoft Word
Requirements:
• 1 year minimum of office management / office work experience. We will train you, but we need the basic skills to work off of
• 2-3 years of experience is a plus
If you find this opportunity of interest to you and feel that you can fulfill these duties, please reply to this email posting with your resume and cover letter. Please have the subject line of email as “Office Manager/Admin Assistant: your first and last name”
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EDA Direct specializes in the sales and support of EDA software products. We are a leading reseller of EDA products from several companies: Cliosoft, Concept Engineering, Downstream Technologies, Mentor Graphics, MunEDA, DfR Solutions and Arena Solutions. We operate under distributor agreements covering specific geographic markets with several vendors worldwide. We act as an extension of the vendors’ sales force, marketing to a broad customer base that vendors cannot serve economically.
LinkedIn- http://www.linkedin.com/company/eda-direct
website: http://www.edadirect.com/page.php