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Unique ID:
#917
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Price:
$
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Location:
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Posted on:
7th of January 2014 at 4:06 AM
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Expires in:
Expired
Construction Admin Wanted – FT (saratoga)
Successful, fast growing, public works paving company is seeking a self-motivated, detail-oriented, multi-tasking Construction Administrator to join its team. If interested, please FAX your resume to (408) 253-4753. Only FAX resumes accepted.
JOB DESCRIPTION:
The Construction Administrator provides administrative and clerical support to the Vice President and project team for the day to day activities on the project including: bid submittal, administration of subcontracts and all associated construction compliances, documents, and documentation; processing of subcontractor and vendor invoices and payroll in connection with the finance office; job site safety, construction submittals, RFI’s, record management, and handling of construction documents and drawings. Office duties also include: answer phones, greet visitors, filing, copying, scanning, and prepare binders. Job is hourly pay based on experience, full time: 8am to 5pm (1 hour non-paid lunch), Monday — Friday. Benefits: Medical/Dental, vacation. If interested, please FAX your resume to (408) 253-4753. Only FAX resumes accepted.
DUTIES AND RESPONSIBILITIES:
– Copy, scan, upload files, prepare binders, set up new vendors, and subcontractors.
– Answer phones, greet visitors, order office supplies
– Prepare outgoing packages related to the project; US Mail, GSO, Fed Ex, UPS, Plan/Drawings Services and couriers.
– Responsible for the Project Accounting process in conjunction with the finance office
– Review, prepare, and maintain subcontract files, Purchase Orders, Subcontracts, Change Orders, Preliminary Notices, Lien Waivers, and Certificates of Insurance.
– Work closely with Subcontractors to collect monthly progress billings and compliances
– Processing of Subcontractor and Vendor invoices.
– Review, scan and upload all required construction compliances and documents
– Process new hire field and transfer employees and coordinate field lay off paperwork.
– Enter and verify field payroll for project field and salary
– Promote safety during the performance of all daily project responsibilities.
– Assist project team with project close out tasks including subcontractors and vendors close out, archiving project documents, inclusive of all documentation required.
– Other duties and tasks as requested by the Vice President.
SKILL REQUIREMENTS:
– A minimum of 2 years CONSTRUCTION administrative experience is preferred
– Proficient in Microsoft Office
– Intuit QuickBooks experience
– Strong communication and customer service skills
– Must be comfortable working in a fast-pace environment and able to prioritize tasks efficiently and effectively
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