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Unique ID:
#1614
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Price:
$
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Location:
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Posted on:
10th of May 2014 at 8:06 AM
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Expires in:
Expired
Executive Assistant (south san francisco)
© craigslist – Map data © OpenStreetMap
2 Corporate Drive
(google map) (yahoo map)
compensation: Commensurate with background/experience
Oculeve, located in South San Francisco, is a two-year-old medical device company developing a novel treatment for Dry Eye, a disease affecting many millions of people worldwide. Oculeve’s technology was conceptualized by world-class researchers at Stanford University in a collaboration between the Departments of Biodesign and Opthalmology.
Oculeve is expanding and looking for an energetic, hardworking, and motivated candidate to work on a wide variety of projects. You will be part of a talented, dedicated team committed to making a difference. The Executive Assistant will work with a number of Vice Presidents as well as assist the Manager of Administration with projects.
Responsibilities:
• Provide administrative support: manage and coordinate complex schedules, travel arrangements, meetings and conferences, prepare expense reports, screen incoming calls, prepare presentations, compose correspondence, send faxes, sort mail, make copies, filing.
• Follow up and deadline tracking when necessary.
• Handle highly confidential information.
• Work closely with senior leadership and interface with colleagues at all levels of the organization with an understanding of the company structure, goals and best practices.
• Work independently and within a team on a variety of projects. Manage special projects as necessary.
• Assist with formatting abstracts, manuscripts, scientific publications
• Maintain and replenish inventory and anticipate needed supplies
• Answer and screen incoming calls; share responsibility with other staff for answering lobby phone; meet and greet incoming visitors as needed
• Process all documents associated with invoices, purchase orders and contracts
• Scan documents as necessary for archiving
• Back-up for other administrative tasks as needed
Qualifications:
• High School diploma or equivalent, college degree preferred with a minimum of eight years of administrative experience, preferably in biotechnology, pharmaceutical or health care company. Previous experience supporting a senior level executive is preferred.
• You must have the ability to prioritize, multi-task and perform efficiently under time constraints.
• This position requires a high level of interpersonal skills and judgment to handle sensitive and highly confidential situations. A positive demeanor, continual poise, tact and diplomacy are required.
• Analytical ability is essential in order to gather and summarize data for reports and find solutions to various administrative problems.
• Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint, Access) as well as Outlook and familiarity navigating the internet.
• Self-motivated, proactive, resourceful and capable of working independently or in a team environment.
Oculeve provides a competitive benefits package that includes a choice of health, dental, and vision insurance, life insurance, flexible spending accounts, PTO, and stock options.
If interested, please send an email to careers@oculeve.com with the subject: Executive Assistant along with your resume and a cover letter explaining how you will contribute to a fast-paced, start-up company